ABOUT THE ROLE

As a Virtual Assistant, you will support managers and teams with a range of administrative tasks, including calendar coordination, email management, document preparation, research, meeting coordination, and maintaining company records.

This role requires someone who is highly organized, dependable, proactive, and comfortable working independently in a fully remote environment. You will work with multiple priorities and stakeholders, so good judgment and clear communication are important.

WHAT YOU WILL DO

Manage calendars, meetings, and email correspondence
Prepare documents, presentations, spreadsheets, and reports
Conduct research and summarize key findings
Maintain company records, CRM, and project-tracking systems
Coordinate schedules and follow up on action items
Provide general administrative support to managers and teams
Handle confidential information professionally

WHAT WE ARE LOOKING FOR

2+ years of administrative or virtual assistant experience
Strong written and verbal English skills
Excellent organization and attention to detail
Ability to manage multiple priorities independently
Proficiency with Google Workspace or Microsoft Office
Comfortable learning new software and systems
Reliable internet connection and suitable workspace for remote work
Legally authorized to work in the United States

NICE TO HAVE

Experience supporting managers or executives
Executive or administrative assistant experience
Experience with CRM or project-management platforms
Experience coordinating meetings across multiple time zones
Basic bookkeeping or invoice-processing knowledge
Experience in food service, hospitality, retail, healthcare, or other operational environments
Bilingual English/Spanish communication skills

COMPENSATION

$18–$25 per hour, depending on experience and qualifications.

Additional benefits and employment details will be discussed during the hiring process.

HIRING PROCESS

Application review → Initial conversation → Interview → Offer

Candidates will receive information about the next steps during the recruitment process.

EQUAL OPPORTUNITY

Bilgewater Group is an equal opportunity employer. We are committed to providing a workplace free from discrimination and value a diverse team with different backgrounds, experiences, and perspectives.

About the Role